Administrative assistant in DZIF funding management (m/f/d)
- Hiring date
- As soon as possible
- Time limit
- The employment relationship is limited until the return of an employee from maternity leave/parental leave, expected to be by the end of December 2026.
- Trial period
- 6 months
- Payment
- E 9a TVöD Bund
- Application deadline
- 05/11/2025
The Helmholtz Centre for Infection Research, based in Braunschweig, is a member of the Helmholtz Association and conducts cutting-edge research in the field of infectious diseases. Our scientists develop novel methods and strategies to combat infectious diseases more quickly and effectively. Our common goal is to develop novel approaches to the prevention, diagnosis and treatment of infectious diseases. Our research focuses on bacterial and viral pathogens, their interaction with the human immune system, and new effective drugs and vaccines.
The HZI is also involved in the German Centre for Infection Research (DZIF). The central task of the DZIF, which is funded by the Federal Ministry of Education and Research and seven federal states, is translational infection research, i.e. the transfer of basic research results into clinical application. The DZIF funding management team, which is part of the HZI's Finance and Controlling Department, is responsible for forwarding DZIF funding to DZIF partner institutions for project support. The highly motivated DZIF funding management team, consisting of around 10 specialists, is responsible for the administrative approval of funding applications, the processing of funding payments, support during project implementation and the review of funding use.
In addition, the team is characterised by a positive working atmosphere in which cooperation is a top priority.
Tasks
- Reviewing administrative funding applications for eligibility and supporting DZIF partner institutions with the administrative application process
- Approving and preparing contract documents for the transfer of funding
- Advising on the implementation of projects in accordance with funding requirements and processing change requests
- Processing funding requests and handling the disbursement of funding
- Reviewing the appropriate use of funding
- Optimisation of review processes and operational workflows, as well as adaptation to new review criteria and project funding requirements
- Communication with a wide range of individuals from science and administration
Prerequisites
- Successfully completed vocational training as an office or administrative assistant or comparable training with equivalent knowledge and skills
- Very good numerical skills and confidence in dealing with finance-related processes
- Quick comprehension of complex work processes
- Knowledge of administrative processes in public institutions and subsidy law
- Basic knowledge of contract law
- Confident use of IT tools, in particular Microsoft Excel, and experience with the project funding information system profi or profi-online
- Very good written and spoken German
- Reliable, independent, structured and goal-oriented approach to work
- Confident and appropriate communication skills with a wide range of people from academia and administration
- Strong team player
Working hours
39 hours per week
We offer you:
- An attractive and varied job in a future-oriented research institute with an international environment at the Science Campus South in Braunschweig
- A state-of-the-art infrastructure and the latest technologies
- Flexible working hours, part-time models as well as home office
- A corporate culture of appreciation and promotion of equal opportunities
- Extensive training and continuing education opportunities to develop professional knowledge and personal skills
- A family office to support family and career as well as childcare offers
- Interesting additional public service benefits
- Option of an additional employer subsidy for the job ticket
People with severe disabilities and equivalent professional qualifications who are suitable for the position are given preference. In order to protect your rights, we ask you to provide us with a clearly recognizable reference to the existence of a degree of severe disability in your cover letter or resume.
The HZI is actively committed to equality, diversity and integration. For this reason, the HZI pursues the goal of professional equality between women and men. The position is suitable for part-time work.
How to apply:
When sending us your application documents, please confirm that you have read our privacy policy and that you agree to the processing of your personal data. Please use the text module in our privacy policy for this purpose. Without these declarations we cannot consider or process your application and will immediately delete any application documents already received after the application deadline.
Please include a cover letter, resume, (employment) references, certificates, and (if available) work samples or reference projects with your application materials. Please refrain from sending a photo.
Please send your complete application, quoting the reference number 050/2025, to the Helmholtz Centre for Infection Research GmbH, Human Resources Department, Inhoffenstr. 7, 38124 Braunschweig, Germany or by e-mail. If you send your application in electronic form, please provide a summary in one single (1) pdf document.
We look forward to receiving your application!
