Administrator in external funding project controlling (m/f/d)
- Hiring date
- As soon as possible
- Trial period
- 6 months
- Payment
- E 9b TVöD Bund
- Application deadline
- 07/14/2024
As a member of the Helmholtz Association, the Helmholtz Centre for Infection Research, based in Braunschweig, conducts cutting-edge research in the field of infectious diseases. Our scientists develop novel methods and strategies to fight infectious diseases faster and more effectively. Our common goal is to develop novel approaches for the prevention, diagnosis and treatment of infectious diseases. Our research centres on bacterial and viral pathogens, their interaction with the human immune system and new effective agents and vaccines.
The Finance and Controlling department at the Centre manages the finances of the entire HZI. Controlling includes corporate controlling with global budget management and project controlling for the administrative support of scientific projects. The department works closely with the scientific institutions and other administrative areas. The Project Controlling team within the department is responsible for the management of externally funded projects. Its tasks include advising project managers on financial and scheduling issues, administrative activities in the context of project implementation, communicating with funding bodies, preparing financial reports, applying for amendments and providing support during audits. The team consists of ten members under the leadership of Dr Berenike Henneberg.
Tasks
- Processing and financial project management of national and international externally funded research projects
- Ensuring compliance with various funding guidelines
- Budgeting, ongoing controlling, call-offs and independent communication with public and private funding organisations and research partners
- Reporting with projections, ad-hoc analyses
- Cross-departmental collaboration in the course of project implementation
- Organisation and implementation of seminars, training courses or presentations on project implementation
Prerequisites
- Completed commercial training or comparable training with equivalent knowledge and skills
- Expertise in controlling
- First relevant professional experience in a comparable professional field
- Initial experience in dealing with funding projects from various funding bodies
- Basic knowledge of the Federal Budget Code
- High degree of reliability, sense of responsibility and a structured approach, as well as independence and coordination skills
- Reliable and user-friendly IT skills (SAP R/3, MS Office programmes)
English language skills (oral and written)
Advantageous for this position:
- An affinity for numbers, with a penchant for spreadsheets and no shyness when it comes to contracts
- Ability to quickly familiarise yourself with complex issues
- Ability to work in a team and good communication skills
Working hours
39 hours per week
We offer you:
- An attractive and varied job in a future-oriented research institute with an international environment at the Science Campus South in Braunschweig
- A state-of-the-art infrastructure and the latest technologies
- Flexible working hours, part-time models as well as home office
- A corporate culture of appreciation and promotion of equal opportunities
- Extensive training and continuing education opportunities to develop professional knowledge and personal skills
- A family office to support family and career as well as childcare offers
- Interesting additional public service benefits
- Possible subsidy of the job-ticket
People with severe disabilities and equivalent professional qualifications who are suitable for the position are given preference. In order to protect your rights, we ask you to provide us with a clearly recognizable reference to the existence of a degree of severe disability in your cover letter or resume.
The HZI is actively committed to equality, diversity and integration. For this reason, the HZI pursues the goal of professional equality between women and men. The position is suitable for part-time work.
How to apply:
When sending us your application documents, please confirm that you have read our privacy policy and that you agree to the processing of your personal data. Please use the text module in our privacy policy for this purpose. Without these declarations we cannot consider or process your application and will immediately delete any application documents already received after the application deadline.
Please include a cover letter, resume, (employment) references, certificates, and (if available) work samples or reference projects with your application materials. Please refrain from sending a photo.
Please send your complete application, quoting the reference number 075/2024, to the Helmholtz Centre for Infection Research GmbH, Human Resources Department, Inhoffenstr. 7, 38124 Braunschweig, Germany or by e-mail. If you send your application in electronic form, please provide a summary in one single (1) pdf document.
We look forward to receiving your application!
