Administrator (m/f/d) in the Young Scientists Support team
- Hiring date
- As soon as possible
- Time limit
- Initially limited for two years
- Trial period
- 6 weeks
- Payment
- E9b TVöD Bund
- Application deadline
- 07/14/2024
The Helmholtz Centre for Infection Research GmbH (HZI), Germany's largest non-university infection research centre, is a member of the Helmholtz Association and conducts cutting-edge research in the field of infectious diseases. Our scientists develop novel methods and strategies to fight infectious diseases faster and more effectively. Our common goal is to develop novel approaches for the prevention, diagnosis and treatment of infectious diseases. Bacterial and viral pathogens, their interaction with the human immune system and new effective agents and vaccines are at the centre of our research.
The People & Culture department is responsible for recruiting, managing and training employees. The aim is to promote a positive working environment and employee development. The "Young Scientists Support" team is dedicated to supporting young scientists. It offers professional development, mentoring and training programmes to support doctoral students and postdocs on their career path. The team also includes the Family Office, which provides support in balancing work and family life, Human Resources Development, which supports all employees, the Welcome Office, which helps international employees with official matters and cultural integration, and HR administration for doctoral students and guests.
The administrative work in the "Young Scientists Support" team therefore includes a wide range of activities in various fields.
Tasks
- Personnel processing/support and counselling of a defined group of employees in German and English
- Creating and maintaining digital personnel files
- Collaboration in the digitalisation / implementation of IT projects in the team
- Processing in general personnel development
- Processing in the Welcome Office
- Creating statistics and analyses for team and department management
Prerequisites
- Completed university/bachelor's degree (from subject areas such as business administration, economics, business law)
- Flexibility and adaptability to changing requirements and activities
- Strong interpersonal skills, strong communication skills and ability to work in a team
- Knowledge of project management and event organisation
- Proficient in MS Word, Outlook and Excel
- Very good written and spoken English skills
- Affinity for digital processes
- Willingness to undergo continuous further training
- Intercultural experience and service-orientated way of working desirable
Working hours
19,5 hours per week.
We offer you:
- An attractive and varied job in a future-oriented research institute with an international environment at the Science Campus South in Braunschweig
- A state-of-the-art infrastructure and the latest technologies
- Flexible working hours, part-time models as well as home office
- A corporate culture of appreciation and promotion of equal opportunities
- Extensive training and continuing education opportunities to develop professional knowledge and personal skills
- A family office to support family and career as well as childcare offers
- Interesting additional public service benefits
- Possible subsidy of the job-ticket
People with severe disabilities and equivalent professional qualifications who are suitable for the position are given preference. In order to protect your rights, we ask you to provide us with a clearly recognizable reference to the existence of a degree of severe disability in your cover letter or resume.
The HZI is actively committed to equality, diversity and integration. For this reason, the HZI pursues the goal of professional equality between women and men. The position is suitable for part-time work.
How to apply:
When sending us your application documents, please confirm that you have read our privacy policy and that you agree to the processing of your personal data. Please use the text module in our privacy policy for this purpose. Without these declarations we cannot consider or process your application and will immediately delete any application documents already received after the application deadline.
Please include a cover letter, resume, (employment) references, certificates, and (if available) work samples or reference projects with your application materials. Please refrain from sending a photo.
Please send your complete application, quoting the reference number 082/2024, to the Helmholtz Centre for Infection Research GmbH, Human Resources Department, Inhoffenstr. 7, 38124 Braunschweig, Germany or by e-mail. If you send your application in electronic form, please provide a summary in one single (1) pdf document.
We look forward to receiving your application!
