Part-time team assistant (m/f/d)

Reference number: 099/2024

Research group: Cell Biology
Hiring date: As soon as possible
Time limit: Initially limited for two years
Trial period: 6 weeks
Payment: E 8 TVöD Bund
Application deadline: 08/04/2024

The HZI, Department of Cell Biology, is looking for a part-time team assistant to start as soon as possible.

As a member of the Helmholtz Association, the Helmholtz Centre for Infection Research, based in Braunschweig, conducts cutting-edge research in the field of infectious diseases. Our scientists develop novel methods and strategies to fight infectious diseases faster and more effectively. Our common goal is to develop novel approaches for the prevention, diagnosis and treatment of infectious diseases. Our research centres on bacterial and viral pathogens, their interaction with the human immune system and new effective agents and vaccines.

The Department of Cell Biology consists of 4 research groups with a total of around 25 people. We are an international institute and investigate the interaction of cells with viruses and bacteria using mainly microscopic, biochemical and genetic methods.

Tasks

You will support the department with a variety of secretarial tasks and responsible administrative activities in the following areas:

General secretarial and administrative activities such as appointment management and mail processing
Supervision of employment processes for academic staff, scholarship holders and student assistants
Administration of the working group's financial resources, preparation of financial overviews
Administrative support for national and international third-party funded projects
Planning and organisation of business trips in Germany and abroad for department members
Organisation of arrival/departure and stay of international guest researchers
Organisation of individual lectures and conferences
Support in the creation of templates for evaluations and preparation of expert reports
Preparation of minutes, management of foreign language correspondence including translation activities

Prerequisites

Successfully completed vocational training in the commercial or administrative sector or comparable training with equivalent skills and experience
Very good communication skills in English and German (written and verbal)
Experience in intercultural communication
Knowledge of event management
Confident handling of communication tools (also virtual)
Very good knowledge of MS Office and SAP
Extensive experience in office management
Independent and well-organised IT-based way of working
Confident and responsible way of working
Enjoyment of a service-orientated task

Advantageous for this position:

Initial experience of working with institutions in an international context
Initial experience of working with institutions in a university or scientific environment
Interest in digitalisation in administration

Working hours

19,5 hours per week

We offer you:

An attractive and varied job in a future-oriented research institute with an international environment at the Science Campus South in Braunschweig
A state-of-the-art infrastructure and the latest technologies
Flexible working hours, part-time models as well as home office
A corporate culture of appreciation and promotion of equal opportunities
Extensive training and continuing education opportunities to develop professional knowledge and personal skills
A family office to support family and career as well as childcare offers
Interesting additional public service benefits
Possible subsidy of the job-ticket

People with severe disabilities and equivalent professional qualifications who are suitable for the position are given preference. In order to protect your rights, we ask you to provide us with a clearly recognizable reference to the existence of a degree of severe disability in your cover letter or resume.

The HZI is actively committed to equality, diversity and integration. For this reason, the HZI pursues the goal of professional equality between women and men and expressly welcomes applications from qualified women . The position is suitable for part-time work.

How to apply:

When sending us your application documents, please confirm that you have read our privacy policy and that you agree to the processing of your personal data. Please use the text module in our privacy policy for this purpose. Without these declarations we cannot consider or process your application and will immediately delete any application documents already received after the application deadline.

Please include a cover letter, resume, (employment) references, certificates, and (if available) work samples or reference projects with your application materials. Please refrain from sending a photo.

Please send your complete application, quoting the reference number 099/2024, to the Helmholtz Centre for Infection Research GmbH, Human Resources Department, Inhoffenstr. 7, 38124 Braunschweig, Germany or by e-mail. If you send your application in electronic form, please provide a summary in one single (1) pdf document.

We look forward to receiving your application!